CONDO MANAGEMENT

WHAT WE DO

At Millcreek, we manage all types of condominiums, including freehold, high-rise, low-rise, commercial, common element and phased corporations. Our company is well organized and staffed to manage continuing growth effectively. Working with you, we will assess your specific needs and create a package that best fits your Corporation.

Below are a number of services we provide to the communities we manage. If you have any questions about our services, or you don’t see something that you would like to see as a service for your Corporation, please let us know or we can discuss them when we meet:

FINANCIAL MANAGEMENT

  • Preparation of Status Certificates
  • Keep financial records up-to-date
  • Prepare year-end financial information for the auditor
  • Collect all common element fees, including any receivables up to the point of lien
  • Make payments to contractors on behalf of the Corporation
  • Draft annual budgets for the Board to review and approve
  • Professional bookkeeping and accounting
  • Provide financial statements detailing current position, account balances, arrears, payables and investments
  • Have regular reserve fund study updates conducted
  • Provide the engineer with appropriate information to conduct a more accurate assessment of the reserve fund
  • Manage special assessments
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Governance:

  • Attend meetings of the Board and the Annual General Meeting
  • Keep the Corporation minute book up-to-date
  • Maintain and keep all unit files current
  • Enforce terms and rules of the Declaration and By-laws, and make recommendations to improve Corporation performance
  • Serve all infraction notices
  • Immediately communicate any changes in the Declaration and Rules to unit owners
  • Keep the Corporation minute book up-to-date
  • Maintain and keep all unit files current
  • Enforce terms and rules of the Declaration and By-laws, and make recommendations to improve Corporation performance
  • Serve all infraction notices
  • Immediately communicate any changes in the Declaration and Rules to unit owners
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GENERAL MANAGEMENT

  • Perform weekly site inspections
  • Ensure that proper and adequate Insurance for the Corporation is in place
  • Manage onsite cleaning and concierge staff
  • Ensure all necessary maintenance and repairs are made to all common elements
  • Tender, obtain quotes, negotiate with contractors, recommend suitable contractors to the Board and award contracts based on the Board’s decisions
  • Liaison between contractors and the Corporation
  • Supervise all contractors
  • Establish preventative maintenance procedures for common areas
  • Energy Retrofit Management
  • Provide 24 hour emergency service
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